Technology has evolved dramatically over the years and now we have every tool available at our disposal to automate as much of the work as possible. Funny enough, we have task automation tools now to automate the everyday work to be more productive. These are frequent tasks such as sorting and responding to emails, scheduling appointments, handling customer support, and more.
No one actually likes doing this kind of stuff, especially qualified or skilled employees hate doing menial work. For this grunt work, we use task automation tools. Although both are cloud services used basically for the same purpose, they differ somewhat in features. Zapier is one of the most common and widely used task automation tools out there. It is a third-party, cloud-based automation program that helps you connect different pieces of software together. You can automate all sorts of tasks with Zapier.
It is a California based non-profit corporation and a cloud service designed primarily for business. It integrates with a host of cloud apps and services, including those that are strictly for enterprise use and it refers to the automation tasks as Zaps. It is a free, cloud-based service which runs on a cause and effect model — an effective problem-solving approach which analyzes why things happen as they do.
It spans several hundred services, including major cloud services and apps, social media and blogging platforms, home automation devices, and more. Both Zapier and IFTTT are the two most common and popular task automation tools designed for individuals and businesses that use conditional statements and logic triggers.
Zapier is only available on a web browser which means it can only be accessed on the web. In this example, you can add a new row to a Google Sheet whenever a specific SMS containing certain words arrives on your Android phone. Zapier, on the other hand, takes a slightly more complex approach.
You search for the service you want to use as a trigger and select it to get started. The first step is usually to select from a list of available events the Zapier is capable of picking up from that service.
The process then moves down the chain, as you select the cloud service you want to do something on in response to the trigger you just configured. IFTTT usually only provides very specific, preformatted details limited to the most common pieces of data people may want to use. While IFTTT may be limited to just a few things like the post message and the name of the person who posted.
Either service does an excellent job with cloud automation. Knowing how no-code programs work — including their limitations, at times — means you can get all the many programs you likely use in your home or office to work together where necessary, saving you time and maybe even money.
Of our two contenders, IFTTT is the older of the two by about a year, having been founded in Zapier was started in However, it beats Zapier by a mile when it comes to social media and smart home integrations.
Zapier is the younger of our two siblings, but oddly enough is the one with the office job. Zapier specializes in offering not only more apps to link up, but also expanded options for each app. If you need complex automations for a lot of different apps with extended feature sets like cloud storage and project management, for starters , then Zapier is probably the better choice, despite the price. At time of writing, Zapier boasts that it has integrations for about 3, apps, while IFTTT has one-fifth of that at around On top of that, Zapier also offers many more options per app, both for when an action fires, and what each action does.
If you need to integrate a lot of different apps that need to perform many different actions, then Zapier may be the best choice. The sky is the limit, and you can also do a lot more with each and every app. Zapier has many more conditions that IFTTT does, so you can experiment till your Zap does exactly what you want it to. IFTTT may only have a fraction of the app integrations Zapier has on offer, but it caters to a different crowd.
IFTTT is like the more humble version of Zapier; everything is more stripped-down, more simplified, and less awkward. Applications use action and triggers to communicate with other applications.
You can create applets that in turn connects applications. The applets make it possible to make the whole workflow more interactive and intelligent. This interactiveness might be hard or in some cases even impossible to achieve without the use of some automation tool. IFTTT comes with a number of readymade applets if you want to save time. It is possible to create your own applet too if you need to. You simply choose a service from a plethora of available ones. You also need to select the trigger.
And you are mostly done. Millions of applets are available to save you from creating them right from very scratch. Even if you are not satisfied with the available ones, it is pretty straightforward to build a custom one. Zapier out of the box supports over 1. It is not very hard to use those services which are not supported by Zapier out of the box. The users can use the API or webhooks for using those services.
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